Workplace Coordinator

Boston, MA
Who we are...

Hi there! We are Alyce, a quickly growing software startup in Boston. Our vision is to make every business relationship more human. Through the power of personalized gifting, we are able to help companies build more meaningful and “real” connections with those around them. We get to come to work every day and help others bring smiles to faces. 

We are a team that thrives on collaborating and moving fast. It is important that we have an environment that is open, respectful and supportive.  While we all have our own objectives and goals, we are one team that is building something super special together.

We are looking for an individual to join our team who gets joy out of making others comfortable and happy. We want someone who is thoughtful and real and who cares about those around them. We’re looking for someone who is collaborative but doesn’t settle for “good enough.”  

Who you are…. 
  • Find value in building meaningful connections with those around you
  • Incredibly organized 
  • Personable & approachable with a strong customer service orientation
  • Wanting a unique opportunity with a fast-growing and super fun start-up
  • Someone who isn’t content with settling for “good enough” and has the confidence to speak up to make sure we are continually pushing to stay great
  • Interested in wearing several different hats while being a team player who helps get stuff done
What you will be doing….
  • Own all aspects of office operations and inventory. That includes making sure everyone has the equipment, furniture, supplies, and snacks that we need to do our best work
  • Assist and welcome all visitors to the office, anyone who walks through our doors should feel valued and comfortable
  • Manage relationships with vendors, service providers, and building management.
  • Represent and champion the company culture.
  • Collaborate with leadership on company events and programming that ensure that Alyce’s values are embodied and highlighted
  • Create and establish office procedures and processes to ensure the company runs smoothly as we grow, including systems to track office inventory, manage conference rooms, and all corporate software subscriptions.
  • Assist the Operations Team with unique tasks and projects as they become available
Qualifications….
  • 2+ years in an office management, executive assistant, event management, hospitality or a HR-related role
  • Personable & approachable with a strong customer service orientation
  • Excellent interpersonal skills
  • Ability to manage multiple projects and communicate effectively 
  • Expert organizational skills
  • Strong computer skills
  • Clear communication skills
  • Extreme attention to detail
  • Ability to function well in a fast-paced environment and find solutions for problems before they become problems

If you share our values and believe that “give first and give often” leads to a better professional and personal life, we want you to join our team of 100 globally (30 in our Boston headquarters) near South Station. This role reports to the Head of Operations.

 

Ready to join the team?

Your Application